MOVE MODULE

Seamlessly coordinate employee and asset moves with minimal disruptions

The iOffice Move Management enables you to coordinate the multiple and varying tasks associated with moving employees and assets across your enterprise. It allows all parties involved in fulfilling the request to receive real-time updates and task lists to facilitate accurate, timely moves, ensuring employee productivity is unaffected.

RESERVATION MODULE

More efficient use of space assets and more flexibility for the workforce

OpenSpace allows your workforce to reserve the type of space they need when they need it resulting in better use of your space assets and more flexibility for your workforce. The room reservation app provides the ability to reserve any type of space via your smartphone, tablet or desktop.

SERVICE REQUEST MODULE

Coordinate on-demand and preventive maintenance tasks in real time

In today's fast-moving work environment, facilities managers need a tool to coordinate on-demand requests and manage scheduled or preventative maintenance tasks for efficient operations. The service request module is a robust tool that interfaces with the many user groups engage with managing your building.

In addition, the module provides real time understanding of your operation to enable you to recommend cost-saving strategies. allows your workforce to reserve the type of space they need when they need it resulting in better use of your space assets and more flexibility for your workforce. The room reservation app provides the ability to reserve any type of space via your smartphone, tablet or desktop.

ASSET MODULE

Track location, contract terms and ongoing maintenance of tangible assets in real time

Asset Tracking provides an online, centralized portal for maintaining any asset type. The asset list is defined by organization. In addition, each asset can be uniquely defined and tracked based on the information the organization deems critical to its business processes.

The iOffice web-based asset tracking software allows an unlimited number of assets, an unlimited number of asset types and an unlimited number of fields per asset definition. Our solutions are designed to meet the unique needs of each operation.

MAIL MODULE

Create full accountability for mail from receipt through delivery to the recipient

The iOffice Mail Tracking System automates tracking of mail and packages after they reach the mail center. Items are quickly scanned and recipient data is captured via mobile computing devices.

This system ensures full accountability of items through delivery to the recipient. Once delivered, all transaction data is archived to history, but is readily available via online search.

COPY & PRINT MODULE

Effectively manage centralized copy and print production, no matter how complex

For organizations that maintain centralized printing facilities, the need to receive requests and track the requests through production and billing is critical for maintaining efficient, high-quality print operations.

The Copy Module establishes an on-line presence for your copy center. End users can access a dynamic form, from anywhere, which allows them to submit requests, attach electronic files for production, and seamlessly monitor job status.

INVENTORY MODULE

Monitor orders and quantities of office supplies; track supplies and parts used in service delivery

iOffice Inventory Tracking provides the flexibility to allow the customer to define the type of items to be tracked and the format in which the application is used either for operations only or a combination of operations and the end-user population.

Regardless of item type and functional format, the system allows for tracking of items, the current on-hand quantity and cost; items that are on order from the provider and items requested by the workforce.

VISITOR MODULE

Track and identify office visitors and receive alerts for unwanted guests

With iOffice Visitor Management, visitors can scan their driver’s license or simply input the required information. As soon as the visitor is registered, a date-stamped badge can print and an email notification can be automatically sent to the host for visitor notification.

The visitor information is maintained in a series of queue’s based on the visitor status and once signed out the visitor data is archived online for immediate access.

FILE TRACKING MODULE

Track the chain of custody for physical documents or files

The iOffice File Tracking System allows you to easily check-in and check-out files with a barcode scan automatically updating current status of ownership. Location and files definitions are unique to the organization.

The file-tracking system can be used to satisfy end user requests for file delivery and pick up or in a kiosk mode for end user self check-in and out.